What is QuickBooks Condense Repair Tool?

While working on QuickBooks many times one has to delete or archive information file to avoid superfluous data storage and capability usage. So, whereas doing this, you would possibly encounter a QuickBooks condense knowledge error that stops you from file condensation. And one important thing whenever you feel you just need help related to this simply contact QuickBooks support highly certified expert team.

QuickBooks Condense Repair Tool or QuickBooks Condense knowledge Utility are the tools which will assist you in properly organizing the corporate record. If you face any kind of problem to understand and operate QuickBooks condense repair tool, feel free to contact QuickBooks error support team. 

The content can elaborate on the varied aspects of this all-essential tool for QuickBooks to form life any easier on QuickBooks.

Define QuickBooks Condense Repair Tool

QuickBooks Condense feature is an integral a part of QuickBooks Desktop 2019 and provides you a choice to delete the QuickBooks Audit path. This method can minimize the file size whereas keeping the elaborated transactions untouched.

This feature isn’t gifted within the ancient File Condense Feature. just in case you’ve got an outsized file that’s taking loads of house then you’ll use the Condense Repair Tool to reduce the File size with none harm done. The QuickBooks Condense Feature within the cover version works quicker than the previous ones. If you wish to access the feature then perform the below steps:

  • First, Go to File
  • Then faucet on ‘’
  • Press on the ‘Condense Data’ choice
  • Now there’ll be a matter asking – however, does one wish to Condense the corporate file. select the primary choice here.
  • Click ‘NEXT,’ and you may see a message speech communication ‘Working on the file.’ Once you complete this, then you may see a window telling you the complete reduction of the File size and backup location before File improvement.

QuickBooks Condense Repair Tool- Functions

QuickBooks Condense Repair could be a crucial tool that enables you to Condense the file size. However, you wish to remember the functions and after-effects it would wear numerous sections. Below given are tips that you just got to be conscious of before File condensation.

a) it’s Non-Reversible

Once you condense the corporate file, then it can not be reversed. you wish to be convinced that you just wish to delete this file then solely perform the method. cross-check the relevant points to use the Condense Feature.

  • A huge record
  • Upgraded your Hardware
  • Closing a listing Limit
  • The accounts team and also the technical support has suggested it as a necessary choice finally evaluations.

b) may not add a couple of cases

If you deal in Inventory things, then the Condense feature doesn’t work. Therefore, only a few transactions get condensed with only a few changes within the file size. Moreover, Open transactions don’t get condensed with any impact on the file size.

c) may not Fix the File harm.

When you area unit wanting are using the Condense Utility to repair a broken Company file, then the Condense feature may not repair the ‘Damaged Company File’. you wish to use strategies like ‘Restore Backup Company file’ or create a brand new file to correct the harm. Please note the Condense feature in QuickBooks doesn’t take away the below-listed transactions.

  • The Payroll Transactions- it’ll not condense the Payroll Transactions dated before 31 Dec, or the Employees’ W2 isn’t analyzed and reviewed.
  • The Invoice, Refund Checks, Payments, Credit Memos – you would like to link this stuff properly, otherwise, they won’t be removed.
  • Payments recorded to Undeposited Funds- These are those that don’t get deposited to checking account.
  • Bill Credits, Bill Payment Checks, Bills- These documents will be not eliminated if not suitably connected to every alternative.
  • Estimates connected to Invoices- The estimates can’ t be condensed to Journal Entries.
  • Sales Tax not paid via ‘Pay nuisance tax’- Paying nuisance tax with checks keeps the invoices open. The invoices are Non-Condensable.
  • Transactions connected to a Non-Condensable Transaction- The group action connected to a Non-Condensable group action is additionally Non-condensable, therefore you can’t condense these.

d) have an effect on some specific reports

The Condense feature features a completely different|completely different} impact on different reports. Let’s see how?

  • The Account primarily based and therefore the Item primarily based report are correct and correct because the entries on the Account don’t get affected.
  • The Profit and Loss (Accrual)
  • Balance Sheet (Accrual)
  • Trial Balance (Accrual)
  • The Income Statement (Accrual)
  • However, the below Item primarily based Reports are Blank as all item information are gone.
  • Sales and buy Reports
  • Job cost accounting Reports
  • A/R and A/P aging reports.

#All accounting system Reports

The reports are inaccurate

Understand what accounting system Reports are and the way to condense them properly at QuickBooks Support variety.

#The reports that are Filtered by category

The transactions that are summarized by the utility won’t have the categories allotted. If you may RUN a Profit & Loss Report by category that may reflect all amounts within the ‘Unclassified Column.’

#The sales tax Liability Report

While compression a journal entry, there’s Associate in Nursing quantity attributable to the financial gain account. If QuickBooks doesn’t is aware of that portion of the financial gain is assessable and what’s non-taxable. additionally, tax collected from the invoices and doesn’t exists to any extent further can show a ‘zero balance’.

#The A/R collections Report

This report shows the ‘Condensed Journal Entries’ within the ‘No Name’ section. Secondly, the entries to the assets don’t seem to be connected to ‘Closing Transactions’ and can seem as Open.

#The Sales and buy Detail Report

This report will be blank, and there’ll be no a lot of invoices & bills.

#Audit trail Report

All the transactions get eliminated once you RUN the Condense feature. Therefore, you’ll not see the transactions within the Audit path report.


Condensing will have an effect on the Reconciliation method. i.e., you’ll get a right gap balance, Checks, and deposits that may cause incorrect or no reconciliation of reports. Finally, the statement can be incorrect because the last reconciliation has already gone.

Note: the initial reports are preserved and saved within the Backup and Archive Copy or the other make a copy choice that maybe there. previous trying to use the Condense Tool, it’s necessary to reconcile all accounts, then print reconciliations and therefore the discrepancy reports. Save the reports within the PDF Format and build a corporation File.

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